Does my Software Project Qualify for SR&ED?
It is important for firms engaged in software development or interactive and digital media projects to fully understand the funding programs available to them. One such program is the Scientific Research and Experimental Development tax credit (SR&ED). Navigating the SR&ED waters can seem daunting, however, if navigated properly, it can provide your firm with extensive funding potential, with up to 74% of your project expenses returned to you. Even if you are fully aware of this SR&ED tax credit you might be asking yourself a very valid question; does my software project qualify for SR&ED?
Firstly, one must avoid common red herring assumptions about their project and why it would qualify for the SR&ED tax credit. Namely:
- Having the first-mover advantage to service a given space with your software is irrelevant. When clients explain that “We’re the first ones to build an ‘x’ type of system for ‘y’ industry”, we explain that the SR&ED program reviewers couldn’t care less. The SR&ED program is based solely on technological advancement (regardless of the size of the advancement) and not commercial advancement.
- “We spent a lot of time and money on this project.” In and of itself, this is quite irrelevant.
- “No one has ever done this before”. See point 1.
- “My friend who built a relatively simple system was able to claim the SR&ED tax credit successfully”. Each claim is different and what may come across as simple on the outside can have significant technological complexity. Even if a colleague has successfully claimed what seems to be a bogus SR&ED claim, they will get caught eventually and when they do dealing with CRA will be a costly, time consuming and painful process.
- Next, and closely related to the previous point, one shouldn’t assume that because your in-house built system offers similar functionality to that of a competitor’s system that you are ineligible for the SR&ED program. Remember that if the knowledge base required to achieve the same functionality or performance of a competing system is not available in the public domain or considered part of the routine knowledge base of an expert level software developer, your project may still very well be eligible.
Main SR&ED Guidelines
One of the main SR&ED guidelines is that your project advances your company’s knowledge base in its associated field of science or technology. (Read more on the SR&ED tax credit in our post from November 2015). For software development projects, that boils down to:
- Identifying platforms, methodologies or techniques that were applied to your project but would be considered “routine” engineering by expert level practitioners.
- Did your work require experimental development iterations that went beyond routine software development?
- Did your development work achieve a systemic advancement such as the integration of two platforms not designed to communicate with one another? What about performance metrics beyond the published capabilities of integrated platforms?
If you can answer points 2 or 3 in the affirmative, isolate the work associated with these advances in your knowledge base to form the basis of your SR&ED projects. Next, you’ll need to demonstrate how the advancement came about.
Is Trial and Error Eligible?
As per CRA’s SR&ED’s guidelines, your advancements must have come about using the scientific method. In other words, trial and error is NOT a valid method. Why? Simply put, trial and error strategies are merely result-oriented. Outcomes generated through trial and error are seldom repeatable, transferable or maintainable and rarely increase one’s knowledge base. Without knowing why the combination of inputs resulted in a successful result, we have not increased our knowledge base. Rather, a more scientific approach should be applied and demonstrated by showing:
- Your work was documented. Note that software code with comments in the source code or check-in logs count, but as a bare minimum.
- Each development iteration was based on an informal hypothesis. Ideally, you would have some documentation discussing notable potential solutions and explaining why a chosen path was selected. Atlassian’s Confluence is an excellent platform to capture this type of data.
- Some form of time tracking system or reasonable estimation strategy (extrapolated from data such as calendar bookings, emails, etc.) was used to determine the number of hours spent on the project.
Determining and demonstrating how you were able to extend your company’s knowledge base beyond the publicly available knowledge base is the key to determining whether your software project qualifies for the SR&ED tax credit.
For further details, book a free consult with our Montreal based SR&ED consultants will assess your projects and discuss your options.